SPORTS CLUB REGISTRATION SOFTWARE
Registration that signs families up and brings them back.
Waresport is sports club registration software with five form types, fully custom fields, flexible payment plans, and a built-in retention tool that identifies families who didn't return and reaches out to them automatically.
Used by gymnastics gyms, volleyball clubs, soccer clubs, football programs, and 20+ other sports daily.
✓ 5 form types✓ Custom fields + templates✓ Installment payments✓ Built-in win-back tool✓ Included on all plans
REGISTRATION FORM BUILDER
Fall 2024 — Youth Academy Signup
● Live312 signups
ATHLETE FIRST NAME *
Enter first name…
ATHLETE LAST NAME *
Enter last name…
DATE OF BIRTH *
MM / DD / YYYY
SKILL LEVEL
Select level…
+Add custom field…
Opens Oct 1Closes Nov 15
Save as templateRegistration price
Youth sports registration, with the fee in the first screen.
Registration is included. Card processing is 3.4% + $0.80. Pass it to families or absorb it. Clubs go live in 24 hours. The rows below are published SportsEngine and TeamSnap rates, not a quote.
Published fees
Card processing you can check
Waresport uses Stripe for payment processing. Card processing is 3.4% + $0.80 per transaction (Stripe 2.9% + $0.30 plus Waresport 0.5% + $0.50). You can pass fees to parents or absorb them — you choose. Or opt into the 3% per-registration model with no monthly subscription. ACH bank transfers are 0.8%, capped at $5 per transaction. Plans are Team $69.99, Club $129.99, Elite $199.99, and Pro $299.99 per month. See plans.
| On a $100 card charge | Amount | Published rate |
|---|---|---|
| Waresport card | $4.20 | 3.4% + $0.80 |
| SportsEngine HQ (1/12/26 update) | $5.50 | 3.75% + $1.75 |
| SportsEngine Motion | $4.20 | 1% + 2.9% + $0.30 |
| TeamSnap published example | $4.75 | 3.25% + $1.50 |
Example only, using rates published as of 2026-10-25. Not a quote. Transaction count and pass-through choices change what a club keeps. SportsEngine publishes more than one HQ rate — confirm the page that matches your product.
TeamSnap, from their public pages
- TeamSnap describes clubs and leagues pricing as flexible and customized, with a chat CTA, on teamsnap.com/pricing. teamsnap.com/pricing
- TeamSnap's youth sports payment page publishes a processing example of 3.25% + $1.50 per transaction, with AmEx at no extra charge. Source
- TeamSnap's help center says it does not add an administrative fee onto registration transactions. Processing fees apply when a club collects online, and those fees can be passed to the registrant. Help center
SportsEngine, from their public pages
- SportsEngine HQ (pricing update 1/12/26). $58/month billed annually, or $69/month billed monthly. Technology fee 3.75% + $1.75. sportsengine.com/hq-pricing-update-1-12-26
- SportsEngine Motion (gyms, studios, and swimming — a different product). $295 to start. No monthly subscription is listed on that page.. 1% technology fee and 2.9% + $0.30 processing. sportsengine.com/pricing
Not affiliated with or endorsed by SportsEngine. Not affiliated with or endorsed by TeamSnap. Figures checked 2026-10-25. If a competitor page and this table disagree, their page is the source.
Fee calculatorBook a 30-min demoMembership duesRegistration software with custom forms and payment plans
WHAT IS SPORTS CLUB REGISTRATION SOFTWARE?
A direct answer for directors evaluating this category.
Sports club registration software is a platform that replaces paper forms, email sign-ups, and spreadsheet rosters with a structured online registration flow — collecting athlete information, payment, waivers, and custom data in one place, and routing everything directly into your roster management system.
The meaningful differentiator in Waresport is what happens after the signup: the Compare Forms feature identifies families who registered last season but haven't returned, and the built-in win-back tool sends them a personalized message automatically. Most registration tools stop at the form. Waresport treats registration as the start of a retention loop.
THE REAL PROBLEM
Paper forms, Google Forms, and email sign-ups are costing your club families it doesn't know it's losing.
Rebuilt every season from scratch
Most clubs rebuild their registration form every season because nothing saves. Fields, payment rules, and waivers have to be re-entered from memory.
No visibility into who didn't come back
A family that registered last spring and didn't return this fall just disappears. Nobody knows, nobody follows up, and the club loses a retention opportunity it didn't even know it had.
Payment is collected separately from signup
Forms collect info but payment is via Venmo or a separate invoice. Two disconnected workflows that create reconciliation problems and make installment plans nearly impossible.
REGISTRATION FORM TYPES
Five form types. One registration system.
Waresport gives you five purpose-built registration form types — each designed for a specific moment in your club calendar, so you're not forcing a generic form to do something it wasn't built for.
Direct to Team
Register a player straight onto a specific roster. Athlete is added immediately on submission.
General Roster
Full season signup — collects info, payment, and waivers, then adds to the club roster.
Tryout Mode
Collects tryout signups without adding anyone to the roster until they make the team.
Add Coach
Book one-on-one private lessons — routes to a specific coach's schedule with payment at booking.
Tournament / League
Tied to a scheduled event — collects payment and roster data, routes to your event dashboard.
See all five form types live in 30 minutes.
We'll show you the exact setup for your sport and program structure.
Book a DemoCUSTOM FORM BUILDER
Build the exact form your club needs. Save it as a template for next season.
Waresport lets you build a fully custom registration form with mandatory and optional fields, parent access controls, and reusable templates — so you never rebuild a form from scratch each season.
Add any field type: text, dropdown, date, file upload, e-signature, or checkbox. Toggle each field between mandatory and optional. Restrict parent-only access to sensitive fields like emergency contacts or medical information. When the form is ready, save it as a template — the following season, duplicate it, update the dates and fees, and publish in under two minutes.
✓Any field type: text, dropdown, date, file upload, e-signature, checkbox
✓Mandatory vs. optional toggles per field
✓Parent access controls for sensitive fields
✓Save any form as a reusable template
✓Duplicate and update in under 2 minutes next season
✓Waiver and e-signature collection built into the form flow
FORM FIELD EDITOR
Athlete First NameRequired
Date of BirthRequired
Medical ConditionsParent only
Skill Level (Dropdown)Optional
Liability Waiver (E-Signature)Required
+Add custom field
PAYMENT OPTIONS — Youth Academy
Pay in full$480
One-time charge at registration
3-month installments$160/mo
Billed automatically each month
Financial aid rate$240
Requires director approval before roster add
Fee pass-through: Processing fees added to family total, not absorbed by the club.
PAYMENT FLEXIBILITY AT REGISTRATION
Every payment option families need — collected at the moment they sign up.
Waresport supports one-time fees, free registration, recurring membership tiers, installment payment plans, manual approval before roster add, financial aid options, and fee pass-through — all configurable per registration form.
Payment and registration happen in the same flow — no separate invoice, no Venmo follow-up. Families pick their payment option at checkout, enter payment details once, and installments bill automatically on schedule. If a player needs financial aid, they select it at registration; the director approves before the athlete is added to the roster.
✓One-time fee, free, or recurring membership tiers
✓Installment plans — 2 to 24 payments, auto-billed on schedule
✓Financial aid rates with manual director approval gate
✓Fee pass-through — choose who absorbs processing costs
✓Manual approval before a player is added to the roster
✓Sibling discounts and promo codes configurable per form
SCHEDULED OPEN & CLOSE DATES
Registration opens and closes automatically. No manual toggling.
Waresport lets you set a registration open date and close date on any form — signups go live and shut off automatically, with no need to log in and toggle anything manually.
Set capacity limits per form so registration closes automatically when a program is full. Late registrations can be configured to require manual director approval after the close date. You can also schedule different open windows per program — youth academy opens before travel team tryouts, for example — from the same dashboard.
FORM SCHEDULE — Fall 2024
Youth Academy
Opens Oct 1 · Closes Nov 15 · 85/100 spots
Elite Tryouts
Opens Nov 1 · Closes Nov 20 · Tryout mode
Winter Tournament
Opens Dec 1 · Tournament sign-up
THE FEATURE THAT CLOSES SKEPTICAL DIRECTORS
COMPARE FORMS + WIN-BACK TOOL
See exactly which families didn't return — and bring them back in one click.
Waresport's Compare Forms feature lets directors compare two seasons of registration data side by side — total roster count, growth trend, and the exact cohort of families who signed up last season but have not yet returned this season.
That unreturned cohort is where most clubs leave money on the table. A family that signed up last fall and didn't come back this fall is not gone — they just haven't been asked the right way. The built-in win-back tool lets you send a personalized email or SMS to that cohort directly from the dashboard, using prewritten templates (a returning family discount, a friendly coach check-in) that auto-populate with each player and parent's name.
No other sports club registration software in this market has this built into the registration flow itself. This is retention infrastructure — not a separate CRM tool, not a manual export to Mailchimp. It lives inside the registration system, where the data already is.
✓Side-by-side season comparison — total roster, growth, churn
✓Unreturned cohort: families from last season not yet signed up this season
✓Win-back email or SMS from the dashboard — prewritten templates
✓Auto-personalized with player name, parent name, and program
✓No CRM needed — retention built into the registration flow
COMPARE FORMS — Youth Academy
FALL 2023
284
registrations
FALL 2024
312
↑ 28 (+9.9%)
UNRETURNED FAMILIES
47Registered Fall 2023 · Not yet signed up for Fall 2024
WIN-BACK TEMPLATE
Hi [Parent Name], we'd love to have [Player Name] back this season. Use code WELCOME10 for 10% off. — Coach Jamie
"
We had 51 families from last spring who hadn't re-registered. We used the win-back tool, sent a coach check-in message with a small discount, and 34 of them came back within two weeks. That's $16,000 in revenue we would have written off as churn. Nobody else does this inside the registration system.
Maria C. — Director, competitive gymnastics gym, 220 athletes
SIMPLE PRICING
Registration included on every plan.
No add-on fees for registration. All five form types, custom fields, payments, and Compare Forms — from $69.99/mo.
TEAM
$69.99/mo
Up to 75 athletes
✓ All form types✓ Custom fields✓ Payment plans✓ Compare Forms
MOST POPULAR
CLUB
$129.99/mo
Up to 300 athletes
✓ Everything in Team✓ Tryout management✓ Pro Shop POS✓ Court/field booking
ELITE
$199.99/mo
Up to 600 athletes
✓ Everything in Club✓ Multi-location✓ Advanced analytics✓ Priority support
PRO
$299.99/mo
Up to 1,200 athletes
✓ Everything in Elite✓ Enterprise support✓ Custom integrations✓ Dedicated onboarding
Free migration on all plans · 60-day money-back guarantee · Full pricing details
E-SIGNATURES & WAIVERS
Waivers and legal documents signed electronically — at the moment of registration.
Waresport supports wet-style electronic signatures for liability waivers, medical consent forms, photo release agreements, and any other document your club needs signed. Parents and athletes sign directly within the registration flow — no separate DocuSign account, no email attachments, no chasing paper forms.
Every signed document is stored against the athlete's profile and accessible to your admin team at any time. For clubs that run in-person events, signatures can also be collected on a tablet at the door — same system, same document library.
✓Wet-style e-signatures for waivers, consent forms, photo releases
✓Collected within the registration flow — no separate tool needed
✓Stored against the athlete's profile, accessible any time
✓In-person tablet signing for events and tryout days
✓Use your own waiver documents or generate one with the free waiver generator
DOCUMENT SIGNING
Youth Academy — Liability Waiver
I, the undersigned parent or guardian, acknowledge the inherent risks associated with participation in youth sports activities organized by this club and agree to release the club from liability for any injuries sustained during participation…
[Page 1 of 2 · Scroll to continue]
PARENT / GUARDIAN SIGNATURE
Signed & stored · Oct 14, 2024 · 9:42 AM
HOW TO SET UP SPORTS CLUB REGISTRATION
How to set up online registration for a sports club in 4 steps.
Setting up sports club registration software takes under 30 minutes in Waresport. Here's the exact process — from blank slate to a live registration link your families can use.
1
Choose your form type
Select from five purpose-built types: Direct to Team (adds athlete to a specific roster immediately), General Roster (full season signup), Tryout Mode (collects signups without committing to the roster), Add Coach (books a private lesson), or Tournament/League Sign Up (tied to a scheduled event). Most clubs start with General Roster for season registrations.
2
Build your custom fields
Add the fields you need — athlete name, date of birth, emergency contact, skill level, medical notes, liability waiver — and toggle each as mandatory or optional. Restrict parent-only access to sensitive fields. When done, save the whole setup as a template so you never rebuild it next season.
3
Configure payment and schedule
Set your fee structure: one-time, installment plan (2–24 payments), recurring membership tier, or free. Add financial aid options if needed. Then set an open date and close date — registration goes live and shuts off automatically with no manual toggling required.
4
Share the link and track signups
Publish and share a single registration link with your families — by email, SMS, or your club website. Signups, payments, and athlete data flow directly into your roster. At the end of the season, use Compare Forms to see which families didn't return and send them a win-back message in one click.
BUILT FOR YOUR SPORT
Used by clubs across every sport.
Gymnastics and volleyball clubs use Waresport for registration daily — as do soccer, football, basketball, and 20+ other sports.
COMMON QUESTIONS
Exactly how club directors search for this
What platform should I use to run my volleyball club registrations and scheduling? +
Use Waresport to run volleyball club registrations and scheduling. Signups, waivers, and the schedule families see stay on one record. Plans are Team $69.99, Club $129.99, Elite $199.99, and Pro $299.99 per month. Card processing is 3.4% + $0.80 per card payment. Clubs go live in 24 hours. Free migration is included. Start at /sports/volleyball and /solutions/scheduling-and-league-management.
What is sports club registration software? +
Sports club registration software is how a club director collects signups, waivers, and payments from families in one form. Waresport keeps custom fields, the payment, and the roster on the same record instead of splitting them across a form tool and a payment app.
How much does Waresport registration cost? +
Plans are Team $69.99, Club $129.99, Elite $199.99, and Pro $299.99 per month. Waresport uses Stripe for payment processing. Card processing is 3.4% + $0.80 per transaction (Stripe 2.9% + $0.30 plus Waresport 0.5% + $0.50). You can pass fees to parents or absorb them — you choose. Or opt into the 3% per-registration model with no monthly subscription. Registration is included on every plan.
How long does it take to go live? +
Clubs go live in 24 hours. Free migration is included. Book a 30-minute demo and we import the rosters and registration history you can export.
Can parents pay in installments? +
Yes. Set a one-time fee, a recurring membership, or an installment plan from 2 to 24 payments on each form. Parents pick the option at checkout. Financial aid can be applied per registration before the athlete is added to the roster.
Does it include waivers and e-sign? +
Yes. Waivers and consent forms are signed in the registration flow and stored on the family record. You do not need a separate e-sign tool for the season waiver.
Can we win back families who didn't re-register? +
Yes. Compare Forms lists families who registered last season and have not returned. From that list you can send a win-back email or SMS without exporting to another tool.
Which sports use it? +
Volleyball, soccer, basketball, baseball, pickleball, and gymnastics clubs use the same registration software. It is built for club directors, not as a tournament-only signup page.
How does this compare with public SportsEngine and TeamSnap fees? +
On a $100 card payment the illustration is Waresport card $4.20; SportsEngine HQ (1/12/26 update) $5.50; SportsEngine Motion $4.20; TeamSnap published example $4.75. Not affiliated with or endorsed by SportsEngine. Not affiliated with or endorsed by TeamSnap. Use /tools/youth-sports-registration-fee-calculator, then book /schedule-a-call. This is not a quote.
How is this different from Google Forms and Venmo? +
A form plus Venmo splits the roster, the waiver, and the payment. Waresport keeps the signup, the signature, the installment, and the team placement on one record, then shows the family the schedule in the parent app.
From the blog
Registration guides for club directors
Practical guides on setting up online registration, sport-specific signup flows, and winning back families who didn't return.
BOOK YOUR DEMO
See registration — and the win-back tool — live in 30 minutes.
No deck. No pitch. We'll walk through your five form types, show you the Compare Forms retention dashboard, and run a live win-back demo on a sample unreturned cohort.
All five form types configured for your sport
Live Compare Forms + win-back demo
Payment and installment plan walkthrough
Migration plan from your current setup
Registration included on all plans · Free migration · Live in 24 hours