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The treasurer spreadsheet built for sports teams and clubs. Track every expense, set fair player fees, forecast cash flow and run tournament P&L. Works in Google Sheets and Microsoft Excel. Sample numbers included for youth football, travel baseball, soccer, basketball and community cornhole events.
Unlocks instantly. We email a copy too.
No empty rows. No generic line items. Every sheet is pre filled with the categories sports clubs really use.
Pre built categories for registration revenue, coaching payroll, facility rent, insurance, equipment and travel.
Plug in your roster size and the template returns your true cost per athlete and break even price.
Twelve month rolling forecast that flags negative months before they hit your bank account.
Drop in entry fees, ref costs, field rental and concessions to see profit per event.
Track sponsorships, raffles, snack bar and donations against your annual goal.
Built in dashboards so you can drop screenshots straight into a board meeting.
You inherited a messy spreadsheet from the last treasurer. You set fees by copying last year. You only find out a tournament lost money after the season ends. This template ends that.
Download freeWhether you are a travel baseball treasurer, a youth football board member or running a community cornhole tournament, the template has sample numbers and line items already filled in.
Pre built rows for tournament entry fees, hotels, umpire pay, indoor cage rental and uniforms. Calculates true cost per player so you can set fair travel fees.
Sample numbers for helmets, pads reconditioning, league dues, refs, EMT coverage and field paint. Edit the blue cells and the whole budget rebuilds.
Coaching payroll by team, field rental by hour, kit and ball replacement, referee per match and state association fees all wired up.
Gym rental by slot, scorekeeper pay, AAU tournament travel, jerseys and shootaround equipment built into the chart of accounts.
Per event P&L sheet for one off community tournaments. Drop in entry fees, prize pool, sponsor revenue, permits and concessions to see profit before you commit.
Restricted vs unrestricted funds, scholarship aid, grant tracking and a board ready summary tab for your 501(c)(3) treasurer report.
Most team treasurer spreadsheets fail because the categories were copied from a coffee shop budget. Ours is pre filled with the twelve expense buckets every sports team actually has, so you can start tracking spend in minutes instead of building a chart of accounts from scratch.
When your team budget tracking is in one place, you finally see which tournaments lose money, which age groups subsidize others, and where the next dollar of fundraising should go.
Start tracking expensesDownload the sports team budget template in whichever format your board prefers. Formulas, charts and conditional formatting all carry over.
Open the link, click File then Make a copy. Collaborate live with your board in real time.
From Sheets choose File, Download, Microsoft Excel. The sports team budget template excel version is identical.
Numbers imports the .ods export with formulas and charts intact for Mac and iPad treasurers.
Open the Google Sheet and click File, Make a copy. The template lands in your Drive, private to you.
Enter roster size, registration price, coaching pay and rent. Formulas instantly fill cost per athlete and break even.
Use the auto generated charts in your next board meeting. Adjust fees with confidence.
A generic small business spreadsheet does not know what a tournament costs.
| Feature | Waresport template | Generic template |
|---|---|---|
| Built for sports clubs | — | |
| Per athlete cost calculator | — | |
| Tournament P&L sheet | — | |
| Cash flow forecast | ||
| Fundraising tracker | — | |
| Travel team expense tracking | — | |
| Works in Google Sheets and Excel | ||
| Sport specific line items (refs, field rent, kits) | — | |
| Free forever |
Join thousands of sports club leaders running their finances on a template built for them, not for a coffee shop.
Get the free templateWant more free club tools? Try the Waiver Generator, Bracket Builder, or Travel Splitter.
