Payment & Registration Software
Collect sports registration fees online, automate club dues collection via our sports team payment app and accept ACH and cards via Stripe — with installment plans, auto reminders, and facility checkout built in. Youth sports membership management software for directors who'd rather coach than chase Venmo.
What is this?
Waresport Payments is payment and registration software built specifically for youth sports clubs and facility operators. It handles online dues collection, sports registration fees, installment plans, membership management, and facility revenue — court rentals, open play, and memberships — in one ledger. Built on Stripe and ACH, it replaces the patchwork of Venmo, sports club invoicing workarounds, and spreadsheet payment tracking most clubs rely on today.
Club directors use Waresport Payments to collect sports registration fees online for volleyball clubs, soccer clubs, and basketball leagues — replacing Venmo, manual youth sports billing, and disconnected invoicing. Facility operators use it to unify court rental payments, open play drop-in checkout, and Pro Shop POS in one venue management ledger.
Sound familiar?
Every hour you spend on payment follow-up is an hour not spent on coaching, recruiting, or growing your club.
Requesting $285 from 47 families via a money app designed for splitting dinner isn't a payment system. It's a liability.
One declined payment disappears into the void. You remember three weeks later. The parent forgot they declined anything.
$120 registration, $85 uniform, $40 tournament fee — all separate invoices, separate reminders, separate spreadsheet rows.
Your answer is three tabs in a spreadsheet, two bank exports, and a best-guess number. That's not a financial report.
Fix this before next billing cycle. Most clubs are fully migrated and collecting in under a week.
Book a free 30-min demoYouth sports payment processing & online dues collection
Recurring dues, sports registration fees, installment plans, auto reminders, and ACH — built for the full complexity of how clubs actually collect money. The only youth sports billing software that handles both club dues and facility revenue in one ledger.
Pillar 01 — Recurring Memberships
Build monthly, quarterly, or annual membership plans with automatic billing on Stripe. Families enroll once during registration — the system handles every payment after that.
Pillar 02 — Bundles & Registration
Bundle registration, gear, tournament fees, and add-ons into a single cart. Families pay once instead of responding to three separate requests. You collect everything upfront.
Pillar 03 — Automatic Reminders
Set a reminder cadence once — email, SMS, and push notification sequences fire automatically before due dates, at failed payments, and after successful collection. You're out of the loop entirely.
Pillar 04 — ACH + Cards via Stripe
Families pay the way they want. ACH bank transfer at 0.8% (capped at $5) makes high-value dues affordable. Stripe handles PCI compliance — card data never touches your servers.
Stripe card rate: 2.9% + $0.30. Platform fee: 0.25–0.75%. Full fee story →
Facility payments
Club billing and facility revenue in one system — not a second POS, a separate booking app, and a third spreadsheet.
Court and field rentals paid up front at booking. Public booking pages accept card and ACH with no staff involvement. Deposits, cancellation windows, and refund rules — all configurable.
Sell 10-punch packs, monthly open-play memberships, and single drop-in sessions. Families buy online or at the desk. Punch balances tracked automatically.
Sell gear, apparel, and concessions at the desk or online. Family wallets let parents pre-load a balance — coaches check kids in and balances deduct automatically. No cash handling.
Flexibility
Not every family pays the same way. Not every club charges the same way. Waresport handles it without custom workarounds.
Athletes who join mid-season pay only for the remaining weeks — automatically calculated at checkout. No manual math, no awkward conversations.
One toggle. Processing fees stay with the club, or they're added to family checkout totals. Configurable per product — absorb ACH, pass card.
Create aid tiers or individual override amounts. Apply to recurring plans or one-time registrations. Visible only to admins — never to other families.
2 to 24 payments per registration with configurable due dates. Families choose a plan at checkout. Auto-billing handles every installment from there.
Wally — AI CFO
Wally sits on top of your real payment ledger. Ask it anything — it answers with live data, not a dashboard you have to interpret yourself.
Included on all plans — compare to $2,000+/mo for a fractional CFO.
Reporting
Live dashboards, not end-of-season spreadsheet archaeology.
QuickBooks Integration
Waresport syncs dues, registration payments, facility revenue, and refunds directly to QuickBooks Online — no CSV exports, no manual entry, no end-of-season reconciliation nightmare.
How it works
Four steps from signup to first auto-billing cycle. The migration team handles data import so you start with a real ledger, not a blank screen.
Link or create a Stripe account. Funds deposit directly to your bank — no pooling, no payout delays from a middleman. PCI handled by Stripe automatically.
Create membership tiers, registration bundles, facility products, and reminder sequences. Templates for common sport types get you 80% done in 20 minutes.
Send enrollment links to existing families. Open your public booking page for court and facility rentals. Families pay and enroll — nothing else needed from you.
Recurring billing fires on schedule. Reminders go out without you. Failed cards retry and send update-method prompts. Stripe deposits same day to your bank.
Why clubs switch
How the core payment capabilities stack up.
| Fee type | Waresport | TeamSnap | SportsEngine |
|---|---|---|---|
| Platform fee (on payment volume) | 0.25–0.75% | 3.25% + $1.50/txn | 3.25–3.5% + $1.50–$2.00 |
| Card processing (Stripe) | 2.9% + $0.30 | Included in platform fee | Included in platform fee |
| ACH / bank transfer | 0.8% (cap $5) | Not offered | Available (fee varies) |
| Cost on $50,000 annual dues | ~$125–$375 | ~$1,625+ | ~$1,625–$1,750+ |
| Pass fees to families | Yes | Yes | Yes |
| Monthly software subscription | From $69.99/mo | From ~$19.99/mo | From ~$29/mo |
| Feature | Waresport | TeamSnap | SportsEngine | LeagueApps | PlayMetrics |
|---|---|---|---|---|---|
| Fees | |||||
| Platform fee on payments | 0.25–0.75% | 3.25% + $1.50/txn | 3.25–3.5% + fixed/txn | Custom (undisclosed) | Custom (undisclosed) |
| ACH payments | ✓ 0.8% capped $5 | ✗ | ✗ | ✓ 2% + $1 | ✗ |
| Fee pass-through toggle | ✓ Per product | ✗ | ✗ | Partial | ✗ |
| Collection features | |||||
| Recurring membership plans | ✓ | Partial | ✓ | ✓ | Partial |
| Bundle checkout (reg + fees + uniform) | ✓ | ✗ | ✗ | ✗ | ✗ |
| Installment plans (2–24 payments) | ✓ | Partial | ✓ | ✓ | Partial |
| Financial aid / scholarships | ✓ | ✗ | Partial | ✗ | ✗ |
| Multi-channel reminders (email+SMS+push) | ✓ | Email + push | Email only | Email only | Email + push |
| Automatic failed-card retry | ✓ | Partial | Partial | Partial | ✗ |
| Facility + reporting | |||||
| Facility / open play / court checkout | ✓ Included | Add-on | Separate product | ✗ | ✗ |
| Cash flow forecasting / AI CFO | ✓ | ✗ | ✗ | ✗ | ✗ |
| Same-day Stripe payouts | ✓ | ✗ | ✗ | ✗ | ✗ |
| QuickBooks export | ✓ | ✗ | ✓ | Partial | ✗ |
Short version: TeamSnap charges 3.25% + $1.50 per transaction as its published default. SportsEngine charges 3.25–3.5% + $1.50–$2.00. At $50,000 in annual dues, that's $1,625–$2,000 in management fees alone. Waresport's platform fee of 0.25–0.75% on the same volume is $125–$375 — and includes ACH, automatic reminders, facility checkout, and AI cash flow forecasting that require add-ons or separate products elsewhere.
Based on publicly available information as of September 2026. Actual rates vary by plan and contract. See Waresport's full fee story →
What clubs are saying
We went from chasing $4,200 in overdue dues every month to zero manual follow-ups. The auto-reminders handle everything. I didn't realize how much time I was wasting until it stopped.
Parents stopped texting me asking where to pay. One registration link, one checkout, everything included. The collection rate this season was 96%. We've never been above 80% before.
We run the club and the facility. Having dues, court rentals, and open play all in one ledger was a game changer. I can actually answer the board's financial questions in real time now.
Pricing
Flat monthly subscription. No per-athlete charges. No hidden billing fees.
Processing fees: Stripe cards 2.9% + $0.30 · ACH 0.8% (capped at $5) · Waresport platform fee 0.25–0.75% by volume — exact rate confirmed on your demo. No per-athlete charges, no setup fees.
The family experience
The #1 reason parents complain about club software is a confusing payment flow. Waresport's checkout is clean, mobile-first, and takes under two minutes to complete — card, ACH, Apple Pay, or Google Pay.
Works with the tools your club already uses
Common questions
Book your demo
No deck. No pitch. We'll map your dues, registrations, and facility checkout live — and show exactly what your fees look like on Waresport.
Full payments walkthrough — dues, registrations, facility, POS
Specific fee quote for your payment volume
Migration plan from your current setup
Club + facility ledger view configured for your setup
Pick a time that works for you — 30 minutes, live in the product.
Book a free 30-min demoAsk about a trial on your demo. View full pricing
