Payment & Registration Software
Youth Sports Club Payment Software That Stops the Midnight Invoice Chase
Collect sports registration fees online, automate club dues collection via our sports team payment app and accept ACH and cards via Stripe — with installment plans, auto reminders, and facility checkout built in. Youth sports membership management software for directors who'd rather coach than chase Venmo.
Published fees
Card processing you can check
Waresport uses Stripe for payment processing. Card processing is 3.4% + $0.80 per transaction (Stripe 2.9% + $0.30 plus Waresport 0.5% + $0.50). You can pass fees to parents or absorb them — you choose. Or opt into the 3% per-registration model with no monthly subscription. ACH bank transfers are 0.8%, capped at $5 per transaction. Plans are Team $69.99, Club $129.99, Elite $199.99, and Pro $299.99 per month. See plans.
| On a $100 card charge | Amount | Published rate |
|---|---|---|
| Waresport card | $4.20 | 3.4% + $0.80 |
| SportsEngine HQ (pricing page) | $4.75 | 3.25% + $1.50 |
| SportsEngine HQ (1/12/26 update) | $5.50 | 3.75% + $1.75 |
| TeamSnap published example | $4.75 | 3.25% + $1.50 |
Example only, using rates published as of 2026-10-25. Not a quote. Transaction count and pass-through choices change what a club keeps. SportsEngine publishes more than one HQ rate — confirm the page that matches your product.
TeamSnap, from their public pages
- TeamSnap describes clubs and leagues pricing as flexible and customized, with a chat CTA, on teamsnap.com/pricing. teamsnap.com/pricing
- TeamSnap's youth sports payment page publishes a processing example of 3.25% + $1.50 per transaction, with AmEx at no extra charge. Source
- TeamSnap's help center says it does not add an administrative fee onto registration transactions. Processing fees apply when a club collects online, and those fees can be passed to the registrant. Help center
SportsEngine, from their public pages
- SportsEngine HQ. $67/month billed annually, or $79 billed monthly. Preferred processing rate 3.25% + $1.50. sportsengine.com/pricing
- SportsEngine HQ (pricing update 1/12/26). $58/month billed annually, or $69/month billed monthly. Technology fee 3.75% + $1.75. sportsengine.com/hq-pricing-update-1-12-26
- SportsEngine Motion (gyms, studios, and swimming — a different product). $295 to start. No monthly subscription is listed on that page.. 1% technology fee and 2.9% + $0.30 processing. sportsengine.com/motion/pricing
CourtReserve, from courtreserve.com/pricing
CourtReserve does not charge a platform fee. It does not charge a per-athlete software fee. Public plans are priced by included court count.
| Plan | Courts | Monthly | Annual |
|---|---|---|---|
| Launch | 8 courts | $199/mo | $159/mo billed annually |
| Advance | 16 courts | $369/mo | $329/mo billed annually |
| Momentum | 32 courts | $549/mo | Annual price not listed in the table we checked |
Public pricing lists a Stringing Module at $25/mo, Flex Leagues at $99/mo, and several integrations at $25/mo each. Bulk marketing email includes 5,000 sends per month ($5 per extra 1,000). SMS includes 500 messages per month ($5 per extra 500). Team-based registration and membership management are listed on the plan. courtreserve.com/pricing
Not affiliated with or endorsed by SportsEngine. Not affiliated with or endorsed by TeamSnap. Not affiliated with or endorsed by CourtReserve. Figures checked 2026-10-25. If a competitor page and this table disagree, their page is the source.
What is this?
What is sports club payment software?
Waresport Payments is payment and registration software built specifically for youth sports clubs and facility operators. It handles online dues collection, sports registration fees, installment plans, membership management, and facility revenue — court rentals, open play, and memberships — in one ledger. Built on Stripe and ACH, it replaces the patchwork of Venmo, sports club invoicing workarounds, and spreadsheet payment tracking most clubs rely on today.
Club directors use Waresport Payments to collect sports registration fees online for volleyball clubs, soccer clubs, and basketball leagues — replacing Venmo, manual youth sports billing, and disconnected invoicing. Facility operators use it to unify court rental payments, open play drop-in checkout, and Pro Shop POS in one venue management ledger.
Sound familiar?
You didn't start a club to chase invoices at 11pm
Every hour you spend on payment follow-up is an hour not spent on coaching, recruiting, or growing your club.
The Venmo awkwardness
Requesting $285 from 47 families via a money app designed for splitting dinner isn't a payment system. It's a liability.
Failed cards nobody retries
One declined payment disappears into the void. You remember three weeks later. The parent forgot they declined anything.
Registration + uniform + fee chaos
$120 registration, $85 uniform, $40 tournament fee — all separate invoices, separate reminders, separate spreadsheet rows.
"Who's unpaid?" at every board meeting
Your answer is three tabs in a spreadsheet, two bank exports, and a best-guess number. That's not a financial report.
Fix this before next billing cycle. Clubs go live in 24 hours.
Book a free 30-min demoYouth sports payment processing & online dues collection
Sports billing software for every type of club revenue. One system.
Recurring dues, sports registration fees, installment plans, auto reminders, and ACH — built for the full complexity of how clubs actually collect money. The only youth sports billing software that handles both club dues and facility revenue in one ledger.
Pillar 01 — Recurring Memberships
Set it once. Get paid forever.
Build monthly, quarterly, or annual membership plans with automatic billing on Stripe. Families enroll once during registration — the system handles every payment after that.
- ✓Tiered plans by age group, division, or commitment level
- ✓Sibling discounts applied automatically at checkout
- ✓Financial aid and scholarship overrides per family
- ✓Pause, prorate, or cancel mid-season — no manual math
Pillar 02 — Bundles & Registration
Sports registration fees + gear + tournaments — one checkout.
Bundle registration, gear, tournament fees, and add-ons into a single cart. Families pay once instead of responding to three separate requests. You collect everything upfront.
- ✓Combine registration + uniform + tournament into one product
- ✓Installment plans: 2–24 payments with configurable due dates
- ✓Optional add-ons at checkout (jerseys, gear, bags)
- ✓Discount codes and early-bird pricing rules
Pillar 03 — Automatic Reminders
Never remind by hand again.
Set a reminder cadence once — email, SMS, and push notification sequences fire automatically before due dates, at failed payments, and after successful collection. You're out of the loop entirely.
- ✓7-day, 3-day, and 1-day pre-due-date sequences
- ✓Automatic failed-card retry + update-method prompt
- ✓Post-payment confirmation to family and admin
- ✓Customizable message copy per payment type
Pillar 04 — ACH + Cards via Stripe
Low-fee ACH. Cards. Apple Pay. All of it.
Families pay the way they want. ACH bank transfer at 0.8% (capped at $5) makes high-value dues affordable. Stripe handles PCI compliance — card data never touches your servers.
- ✓ACH: 0.8% capped at $5 — ideal for dues over $150
- ✓Card: Visa, Mastercard, Amex, Discover via Stripe
- ✓Apple Pay and Google Pay at standard card rates
- ✓Fee pass-through toggle: absorb or pass to families per product
Waresport's processing fee is 3.4% + $0.80 per card payment. Card rate: 3.4% + $0.80. Full fee story →
Facility payments
Payments for directors who also run the courts
Club billing and facility revenue in one system — not a second POS, a separate booking app, and a third spreadsheet.
Public booking checkout
Court and field rentals paid up front at booking. Public booking pages accept card and ACH with no staff involvement. Deposits, cancellation windows, and refund rules — all configurable.
Open play, drop-ins & membership packs
Sell 10-punch packs, monthly open-play memberships, and single drop-in sessions. Families buy online or at the desk. Punch balances tracked automatically.
Pro Shop POS + family wallet
Sell gear, apparel, and concessions at the desk or online. Family wallets let parents pre-load a balance — coaches check kids in and balances deduct automatically. No cash handling.
Flexibility
Built for how clubs actually collect
Not every family pays the same way. Not every club charges the same way. Waresport handles it without custom workarounds.
Prorated billing
Athletes who join mid-season pay only for the remaining weeks — automatically calculated at checkout. No manual math, no awkward conversations.
Fee pass-through
One toggle. Processing fees stay with the club, or they're added to family checkout totals. Configurable per product — absorb ACH, pass card.
Financial aid & scholarships
Create aid tiers or individual override amounts. Apply to recurring plans or one-time registrations. Visible only to admins — never to other families.
Installment plans
2 to 24 payments per registration with configurable due dates. Families choose a plan at checkout. Auto-billing handles every installment from there.
Wally — AI CFO
Ask plain-English questions about your club's money
Wally sits on top of your real payment ledger. Ask it anything — it answers with live data, not a dashboard you have to interpret yourself.
- ✓"Which families are more than 14 days overdue?"
- ✓"What will our cash position be in 60 days at current renewal rates?"
- ✓"How does this season's collection compare to last year?"
- ✓"Which payment plan is generating the most failed cards?"
Included on all plans — compare to $2,000+/mo for a fractional CFO.
Brooks, A. (21d) · $120 · Card update needed
Torres family (16d) · $245 · Email opened, no action
Park, Jordan (15d) · $155 · Final reminder queued
Reporting
The financial answer before the board even asks
Live dashboards, not end-of-season spreadsheet archaeology.
What's in every report
- ✓Monthly recurring revenue by plan and cohort
- ✓Outstanding balance aging (7d, 14d, 30d+)
- ✓Cash flow forecast at current renewal rates
- ✓Cost-per-athlete by division
- ✓Season-over-season collection comparison
- ✓QuickBooks-compatible export for your accountant
QuickBooks Integration
Your accountant already knows QuickBooks. Keep it that way.
Waresport syncs dues, registration payments, facility revenue, and refunds directly to QuickBooks Online — no CSV exports, no manual entry, no end-of-season reconciliation nightmare.
- ✓Every payment auto-posted to the correct QuickBooks account
- ✓Refunds, partial payments, and installments reconcile automatically
- ✓Chart of accounts mapping you control — dues, registration, facility, POS as separate lines
- ✓Your accountant or bookkeeper gets read-only access — no extra Waresport seat needed
- ✓Close each season knowing the numbers match, not hoping they do
How it works
Clubs go live in 24 hours
Four steps from signup to first auto-billing cycle. The migration team handles data import so you start with a real ledger, not a blank screen.
Connect Stripe
Link or create a Stripe account. Funds deposit directly to your bank — no pooling, no payout delays from a middleman. PCI handled by Stripe automatically.
Build plans & products
Create membership tiers, registration bundles, facility products, and reminder sequences. Templates for common sport types get you 80% done in 20 minutes.
Invite families / open booking
Send enrollment links to existing families. Open your public booking page for court and facility rentals. Families pay and enroll — nothing else needed from you.
Get paid automatically
Recurring billing fires on schedule. Reminders go out without you. Failed cards retry and send update-method prompts. Stripe deposits same day to your bank.
Why clubs switch
Waresport Payments vs. the alternatives
How the core payment capabilities stack up.
| Fee type | Waresport | TeamSnap | SportsEngine |
|---|---|---|---|
| Published card rate | 3.4% + $0.80 | Example 3.25% + $1.50 | 3.25% + $1.50 or 3.75% + $1.75 |
| On a $100 card charge | $4.20 | $4.75 (published example) | $4.75 or $5.50 |
| ACH / bank transfer | 0.8% (cap $5) | See their site | Available (fee varies) |
| Separate platform fee | No. The card rate includes Waresport | Help center: no admin fee on registration | See the published technology or processing fee |
| Pass fees to families | Yes | Yes | Yes |
| Monthly software subscription | From $69.99/mo | Clubs and leagues: customized pricing | HQ $67/mo annual or $79 monthly |
| Feature | Waresport | TeamSnap | SportsEngine | LeagueApps | PlayMetrics |
|---|---|---|---|---|---|
| Fees | |||||
| Published card rate | 3.4% + $0.80 | Example 3.25% + $1.50 | 3.25% + $1.50 or 3.75% + $1.75 | See their site | See their site |
| ACH payments | ✓ 0.8% capped $5 | ✗ | ✗ | ✓ 2% + $1 | ✗ |
| Fee pass-through toggle | ✓ Per product | ✗ | ✗ | Partial | ✗ |
| Collection features | |||||
| Recurring membership plans | ✓ | Partial | ✓ | ✓ | Partial |
| Bundle checkout (reg + fees + uniform) | ✓ | ✗ | ✗ | ✗ | ✗ |
| Installment plans (2–24 payments) | ✓ | Partial | ✓ | ✓ | Partial |
| Financial aid / scholarships | ✓ | ✗ | Partial | ✗ | ✗ |
| Multi-channel reminders (email+SMS+push) | ✓ | Email + push | Email only | Email only | Email + push |
| Automatic failed-card retry | ✓ | Partial | Partial | Partial | ✗ |
| Facility + reporting | |||||
| Facility / open play / court checkout | ✓ Included | Add-on | Separate product | ✗ | ✗ |
| Cash flow forecasting / AI CFO | ✓ | ✗ | ✗ | ✗ | ✗ |
| Same-day Stripe payouts | ✓ | ✗ | ✗ | ✗ | ✗ |
| QuickBooks export | ✓ | ✗ | ✓ | Partial | ✗ |
Short version: On a $100 card charge, Waresport is $4.20 (3.4% + $0.80). TeamSnap's published example is $4.75 (3.25% + $1.50). SportsEngine's pricing page is $4.75 (3.25% + $1.50) and its 1/12/26 update is $5.50 (3.75% + $1.75). This is an illustration, not a savings calculator. ACH on Waresport is 0.8%, capped at $5.
Based on publicly available information as of September 2026. Actual rates vary by plan and contract. See Waresport's full fee story →
What clubs are saying
Payment outcomes. Not product opinions.
We went from chasing $4,200 in overdue dues every month to zero manual follow-ups. The auto-reminders handle everything. I didn't realize how much time I was wasting until it stopped.
Parents stopped texting me asking where to pay. One registration link, one checkout, everything included. The collection rate this season was 96%. We've never been above 80% before.
We run the club and the facility. Having dues, court rentals, and open play all in one ledger was a game changer. I can actually answer the board's financial questions in real time now.
Pricing
Simple software plans. Transparent processing.
Flat monthly subscription. No per-athlete charges. No hidden billing fees.
Processing fees: Waresport's processing fee is 3.4% + $0.80 per card payment · ACH 0.8% (capped at $5) · Waresport card rate of 3.4% + $0.80 by volume — exact rate confirmed on your demo. No per-athlete charges, no setup fees.
The family experience
What your families actually see
The #1 reason parents complain about club software is a confusing payment flow. Waresport's checkout is clean, mobile-first, and takes under two minutes to complete — card, ACH, Apple Pay, or Google Pay.
Works with the tools your club already uses
Common questions
Everything you'd ask on the demo
Book your demo
Book your free 30-min demo
No deck. No pitch. We'll map your dues, registrations, and facility checkout live — and show exactly what your fees look like on Waresport.
Full payments walkthrough — dues, registrations, facility, POS
Specific fee quote for your payment volume
Migration plan from your current setup
Club + facility ledger view configured for your setup
Pick a time that works for you — 30 minutes, live in the product.
Book a free 30-min demoAsk about a trial on your demo. View full pricing