“We went from five different apps to one. Parents stopped asking where to pay, and our coaches actually use the drill builder before every practice now.”
Sports Club Management Software · Built for Youth Sports Club Directors
Sports Club Management Software for Youth Clubs.
Waresport is the all in one club management software for youth sports. Run registrations, payments, sports scheduling, rosters, communications, and tryouts from one platform built for club directors who would rather be coaching.
Or start your 7-day free trial, no credit card required No pitch deck
We show your sport's exact workflow
Cancel anytime
Switching from TeamSnap or SportsEngine? We migrate your data free.
app.waresport.com/schedule
Week of June 24
Practice Schedule
Auto-synced
Mon
24
Tue
25
Wed
26
Thu
27
Fri
28
U14 Boys · Field 3
6:00 PM · Coach Marcus
U12 Girls · Field 1
7:30 PM · Coach Priya
Sound familiar?
You Didn't Start a Club to Spend 30 Hours a Week on Admin.
But here you are. Chasing invoices at 11pm. Untangling scheduling conflicts on game day. Sending the same reminder three times.
Chasing Payments Every Month
You manually invoice families, track who's paid, and awkwardly follow up on overdue balances. It eats your evenings and strains relationships.
Scheduling That Breaks Every Week
One field change triggers 12 emails, 3 group chats, and coaches showing up at the wrong location. Every. Single. Week.
Communication Black Holes
Parents miss game times. Coaches don't see updates. Critical announcements get buried under memes in the group chat.
Tryout & Registration Chaos
Google Forms. Spreadsheets. Follow-up emails. You're running a registration process that would embarrass a 2008 startup.
Before & After
How does sports club management software help youth clubs?
Before Waresport
Waresport
After Waresport
Manual invoices and Venmo reminders
Payments
Automated billing with 95% on-time collection
Group chats and whiteboard confusion
Scheduling
Live calendar with no double-booked fields
Emails and texts that parents miss
Communication
One inbox where every message is seen
Google Forms and spreadsheet chaos
Tryouts
Online registration and offers in 48 hours
Piecing numbers together by hand
Reporting
Real-time revenue and attendance reports
The Solution
One Platform. Zero Spreadsheets. Complete Control.
Waresport replaces every disconnected tool you're using and puts your entire club operation, payments, schedules, rosters, comms, tryouts, in one place that actually works.
200+
Clubs
Across North America
(2025 Club Survey)
< 2 Hrs
Setup
Average onboarding
(2025 Club Survey)
8 Hrs/Wk
Saved
Per director, avg.
(2025 Club Survey)
94%
Renewal Rate
Among active clubs
(2025 Club Survey)
Features
Sports Scheduling Software, Payments, and Team Management in One App.
Payments
Collect Dues. Chase Nobody.
- Recurring payment plans with automated reminders
- ACH + card accepted, parents pay how they want
- Late payment follow-ups happen automatically
- Financial reports exported in one click
app.waresport.com / payments
Payments
$48,290 collected this month
94% auto-collected
Collected
$48,290
+12%
Outstanding
$2,140
-38%
Auto-pay
284
+22
Athlete
Plan
Amount
Status
E
Emma CarterSpring Club Dues
$240.00
Paid
L
Liam PatelTravel Team Fee
$180.00
Auto-pay
S
Sofia NguyenSpring Club Dues
$240.00
Reminder sent
N
Noah WilliamsTournament Bundle
$95.00
Paid
A
Ava MartinezSpring Club Dues
$240.00
Past due
Payments
How it works
How do you set up youth sports club management software?
01
Connect Your Club
Import your rosters, invite your staff, set up your season. Most clubs are fully configured in under 2 hours.
02
Automate Operations
Turn on payments, build your schedule, configure communication templates. Waresport handles the repetitive work.
03
Run Your Season
Coaches see their schedules. Parents get reminders. You get the reporting. Everything runs on autopilot.
04
Grow Your Club
Use development reports and attendance data to retain athletes, improve programming, and scale without hiring.
Book a Free Demo, See It Live in 15 Minutes
No credit card. No obligation. No pitch deck.
Built for every sport
What sports does Waresport support?
Native workflows tailored to how each sport actually operates, from cricket scoring to volleyball tryouts to pickleball ladder leagues.
VolleyballBasketballSoccerBaseballSoftballCricketTennisPickleballAmerican FootballFlag FootballGymnasticsCyclingEsportsLacrosseHockey
Don't see your sport? Talk to us, we add new sports every quarter.
Local coverage
Trusted by youth sports clubs across the United States.
Volleyball, soccer, cricket, basketball, baseball, and multi-sport clubs in Atlanta, Dallas, Austin, San Diego, Los Angeles, Houston, and beyond rely on Waresport to run registrations, payments, schedules, and parent communication from one platform.
AtlantaDallasAustinSan DiegoLos AngelesHoustonPhoenixChicagoMiamiDenverSeattleBostonCharlotteNashvilleTampaRaleigh
Real clubs. Real results.
Club Directors Who Made the Switch
“The tryout workflow alone saved us two weeks. Online registration, evaluation grids and team offers in one weekend instead of three.”
“Our tournament brackets, pool play and ref assignments finally live in the same place as our rosters. No more AES to WhatsApp to Venmo.”
Limited Time, New Clubs This Season
Switching From TeamSnap, SportsEngine, or PlayMetrics?
We'll handle the entire migration so you can be live before your next season starts.
Free Data Migration
2 Months Free
1-on-1 Onboarding
Side-by-side comparison
Waresport vs TeamSnap, SportsEngine & PlayMetrics.
An honest look at what each platform actually does for a youth club director.
| Feature | Waresport All in one | TeamSnap | SportsEngine | PlayMetrics |
|---|---|---|---|---|
| Registrations & online payments | Limited | |||
| Recurring billing & installment plans | Limited | Limited | ||
| Facility & court booking | ||||
| Tryouts, evaluations & team offers | Limited | |||
| Native scoring (cricket, volleyball, more) | ||||
| Coach drill builder & practice planner | Limited | |||
| Pro Shop POS & inventory | ||||
| Built for multi-sport clubs | Limited | |||
| Free data migration | ||||
| Free setup (others charge thousands) | ||||
| No long-term contract |
See it live, book a 15-min demo Free migration from any platform above.
Waresport vs TeamSnap, SportsEngine, and PlayMetrics: the short version.
Waresport costs $59.99/month for up to 100 athletes (Team plan), $99/month for up to 500 athletes (Club), and $199/month for up to 2,000 athletes (Elite), with free setup and free data migration. TeamSnap charges roughly $14.99 per team per month and is primarily a team communication and scheduling app, not full club management software. SportsEngine bundles registration and a club website starting around $799/year plus per-registration fees, and charges separately for many add-ons. PlayMetrics is soccer-focused club management software with custom pricing that typically lands in the $1,500 to $5,000+ per year range depending on club size. Unlike all three, Waresport includes registrations, recurring billing, sports scheduling, rosters, tryouts, facility and court booking, native scoring for sports like cricket and volleyball, a coach drill builder, Pro Shop POS, and parent communication in one platform, with no long-term contract and a 60-day money-back guarantee.
Simple pricing
How much does sports club management software cost?
Team
For small clubs getting started.
$59.99/mo
- Up to 100 athletes
- Free setup & migration (others charge thousands)
- Core registration and scheduling
- Advanced Scheduling
- Facility Management
- Full communication suite
- Website Builder
- Player Development
- Lesson & Drill Planning
- Shared Image Gallery
- AI Assistant
- 100 AI usage credits
- Email support
Most Popular
Club
For growing clubs ready to scale.
$99/mo
- Up to 500 athletes
- Free setup & migration (others charge thousands)
- Pro Shop POS and payments
- Advanced Scheduling
- Facility Management
- Tryout Management
- Full communication suite
- Website Builder
- Newsletter
- Player Development
- Lesson & Drill Planning
- Shared Image Gallery
- AI Assistant
- 200 AI usage credits
- Priority support
Elite
For established clubs and academies.
$199/mo
- Up to 2,000 athletes
- Free setup & migration (others charge thousands)
- Advanced analytics and reporting
- Pro Shop POS and payments
- Advanced Scheduling
- Facility Management
- Tryout Management
- Full communication suite
- Website Builder
- Newsletter
- Player Development
- Lesson & Drill Planning
- Shared Image Gallery
- AI Assistant
- 1,000 AI usage credits
- Dedicated success manager
Enterprise
For leagues, multi-location clubs, and custom needs.
Custom
- Unlimited athletes
- Custom SLAs and uptime guarantees
- Dedicated account manager
- SSO and advanced security
- Custom integrations and API access
- White-glove onboarding
- Multi-location support
- Custom reporting
- Quarterly business reviews
- Custom contracts and billing
- Premium phone support
- Executive sponsor
7-Day Free Trial on All Plans, No Credit Card Required
Prefer no monthly fees? Our 3% per-registration model includes all Growth features, cost passed to registrations. Learn More
Our promise to you
60-day no-risk guarantee. No contracts. Ever.
Cancel anytime in your first 60 days and we'll migrate your data back to your old platform, free. Month-to-month after that, no termination fees, no hidden costs.
Frequently Asked Questions
Questions Club Directors Actually Ask.
Plans start at $59.99/month (Team, up to 100 athletes), $99/month (Club, up to 500 athletes), and $199/month (Elite, up to 2,000 athletes). All plans include free setup and data migration. Yearly plans save 20%. Enterprise pricing is custom for unlimited athletes, SSO, and dedicated success management.
Most clubs are fully migrated and live in under 2 hours. We import your rosters, families, schedules, and historical payment data for free, then walk you through season setup on a live onboarding call. Mid-season switches are common; we time the cutover around your billing cycle so nothing breaks.
Adoption is the metric we obsess over. Parents register and pay in under 3 minutes from any phone, no app download required. Coaches get a stripped-down mobile view with just their schedule and rosters. We track adoption live during your first 30 days and your dedicated onboarding manager will personally text-train any coach who hasn't logged in.
The people behind the platform
Meet the Team.
7 team members, 2 advisors, one mission: make club management invisible.
Core Team
Advisors
Resources & Perspectives
Latest Insights from the Pitch
Actionable guides, product updates, and administrative secrets written explicitly for sports club owners and athletic league coordinators.
Glossary
What is sports club management software? Key terms defined.
- Sports club management software
- All in one platform that handles registrations, payments, sports scheduling, rosters, communications, tryouts, and facility booking for a youth sports club or league.
- Registration management
- The process of collecting athlete signups, waivers, emergency contacts, and online payments for a sports program, season, or event from one online form.
- Roster software
- A tool that stores athlete and family profiles, team assignments, jersey numbers, positions, and eligibility documents in a single searchable database.
- Sports scheduling software
- Software that builds practice, game, and facility schedules, handles conflicts and rainouts, and pushes updates to coaches, parents, and athletes automatically.
- Team management app
- A mobile app used by coaches, parents, and athletes to see schedules, RSVP to events, message the team, and view rosters from one place.
- Tryout management
- A workflow that handles tryout registration, athlete evaluations and scoring, team offers, and final roster placement for a club's competitive teams.
- Facility booking
- The online reservation of courts, fields, fences, lanes, or other club resources by members or guests, including rules, pricing, and resource group conflicts.
- Recurring billing
- Automatic monthly or installment payment plans for membership dues, training fees, or tuition, with reminders and retries on failed cards.
Book your free 15-min demo.
Pick a time below. No deck, no pitch. We'll map your exact club workflow live on the call.
What you'll get
- A 15-minute live walkthrough of your sport
- Your migration plan from TeamSnap, SportsEngine or PlayMetrics
- Transparent pricing for your club size
- Zero follow-up sales calls if you say no
Secure via Stripe
60-day guarantee
Free migration
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Trusted by 200+ Clubs Across North America