Midnight invoice chase
Venmo follow-ups at 11pm, awkward sideline conversations, and strained parent relationships you never signed up for.
Get your nights back
Sports Club Management Software That Gives Directors Their Nights Back
Stop running your club from spreadsheets, group chats and Venmo. Waresport is the all-in-one ops platform for youth club directors — registrations, payments, scheduling, tryouts and parent comms in one place. Plus facility and court booking when you run the venues too. Live in under 2 hours. Free migration from TeamSnap, SportsEngine or PlayMetrics.
Book a free 30-min demo
No pitch deck · We map your sport's workflow · Cancel anytime
200+ clubs8 hrs/week saved94% renewal
Volleyball · Payments ledger
Collected this cycle
$18,240
Okafor Family · 16U National
Reminder scheduled
$425.00PendingAlvarez Family · Dues
Reminder scheduled
$265.00PendingKim Family · Dues
Reminder scheduled
$150.00Pending
0 invoices chased by you this week
Club dues, court blocks, tryout evals and travel rosters.
200+ clubs<2 hrs setup95% on-time collection
Eyecan Ath.
Basketball · Georgia
VC Pickleball
Pickleball · California
CF Club
Multi-Sport · USA
22 Yards
Cricket · Texas
VC HS Pickleball
Pickleball · California
UC Davis Cricket
Cricket · California
UMich Cricket
Cricket · Michigan
UC San Diego
Cricket · California
HCC
Cricket · Texas
NPL
Pickleball · USA
Push 1 Volleyball
Volleyball · Georgia
Force Volleyball
Volleyball · Georgia
Vision Volleyball
Volleyball · Georgia
SS
Sierra Soccer
Soccer · USA
Eyecan Ath.
Basketball · Georgia
VC Pickleball
Pickleball · California
CF Club
Multi-Sport · USA
22 Yards
Cricket · Texas
VC HS Pickleball
Pickleball · California
UC Davis Cricket
Cricket · California
UMich Cricket
Cricket · Michigan
UC San Diego
Cricket · California
HCC
Cricket · Texas
NPL
Pickleball · USA
Push 1 Volleyball
Volleyball · Georgia
Force Volleyball
Volleyball · Georgia
Vision Volleyball
Volleyball · Georgia
SS
Sierra Soccer
Soccer · USA
What is sports club management software?
Sports club management software is a single platform that runs a club's registrations, payments, rosters, sports scheduling, communications and tryouts instead of a stack of separate tools. Waresport is sports club management software with built-in facility management, made for youth and multi-sport club directors of roughly 80 to 800 athletes who also operate their own venues. Families register and pay online in minutes, recurring billing collects dues automatically, and tryout evaluations turn into team offers with dues attached. On the venue side you get public booking pages, a court and field calendar, open play, memberships and drop-ins, utilization reporting and conflict checks that make double-bookings impossible — facility management for sports clubs in the same system, not a second subscription. It replaces the usual TeamSnap, SportsEngine and spreadsheet-plus-Venmo stack with one system your coaches, parents and board all read from.
Sound familiar?
You didn't start a club to spend 30 hours a week on admin.
Schedule that breaks every Tuesday
One field change turns into 12 texts, two missed practices and a coach who shows up to an occupied court.
Comms black hole
Tournament updates buried under memes in a 60-parent group chat. Nobody read it. Everyone calls you.
Tryout / registration chaos
Google Forms, four spreadsheets, waivers in your inbox, and offers that take three weeks to send.
This is fixable before your next billing cycle.
Book a free 30-min demoShow me my club
See Waresport running your sport — not a generic demo.
Pick your sport and the workflows, proof and pricing below reshape around how your club actually runs.
Club dues, court blocks, tryout evals and travel rosters.
Match fees, net sessions, ground bookings and squad selection.
Memberships, ladder leagues, court reservations and clinics.
Season dues, field slots, rainouts and academy evaluations.
One club, many programs — shared families, staff and facilities.
Don't see yours?
Tell us. Basketball, lacrosse, swim, futsal — we map new sports every month.
Tell us your sportClub management + facility management
When your club starts running the facility too
Most clubs start with rosters and dues. Then open play, rentals and court schedules show up — and team apps fall short. Waresport is club management for how you run the program, and facility management for sports clubs when you run the courts: one system for sports venue management and the season itself.
Public booking pages
A branded page where members, teams and the public see live availability and reserve courts or fields — court and field booking that takes payment up front, no phone calls.
Zero double-bookings
Team practices, games, rentals and open play all draw from one resource calendar, so every conflict is caught before it reaches a parent's phone.
Memberships, drop-ins & pro shop POS
Recurring memberships, drop-in passes, punch cards and front-desk sales in one till, with utilization reporting on what each space actually earns.
Public booking · waresport.com/yourclub
Saturday · 4 resources · live availability
Court 1Court 2Field AGym B
9 AMOpen play16U practiceRentalAvailable
11 AMDrop-inBook nowOpen playLeague
1 PMAcademyRentalAvailableOpen play
3 PMAvailableClinicMembersRental
0 conflicts82% utilization this weekMembers · drop-ins · rentals priced automatically
Before → after
Same club. Zero spreadsheets.
OldWaresport
Payments
WhatsApp Sheets Venmo
Venmo requests, spreadsheet tracking, awkward reminders
One Waresport screen
Recurring plans on ACH + card
95% on-time collection
Scheduling
WhatsApp Sheets Venmo
Google Sheets tab + 12 texts per change
One Waresport screen
Live calendar with facility locks
0 double-booked courts
Communication
WhatsApp Sheets Venmo
WhatsApp group chat, updates buried
One Waresport screen
Targeted SMS + email by team
92% message open rate
Tryouts
WhatsApp Sheets Venmo
Google Forms + paper eval sheets
One Waresport screen
Digital evals → team offers
Offers in 48 hours
Reporting
WhatsApp Sheets Venmo
Board asks, you rebuild the sheet
One Waresport screen
Live revenue & roster dashboards
Board report in 1 click
Three workflows that pay for the platform
The three things eating your week. Fixed.
Collections
Collect dues. Chase nobody.
Recurring payment plans on ACH or card, automatic reminders before anyone is late, and a live ledger that tells you exactly who's outstanding — without you opening a spreadsheet or sending a single Venmo request.
- Recurring plans & payment schedules
- ACH + card, fees your way
- Auto-reminders and dunning
- Live ledger and revenue dashboard
Volleyball · Payments ledger
Collected this cycle
$18,240
Okafor Family · 16U National
Reminder scheduled
$425.00PendingAlvarez Family · Dues
Reminder scheduled
$265.00PendingKim Family · Dues
Reminder scheduled
$150.00Pending
0 invoices chased by you this week
Scheduling
Schedule the club. Book the facility.
Scheduling and league management for practices, games and rainouts in one live calendar that syncs to every parent's phone — sitting on the same court and field inventory you rent out. Open play, waitlists and facility blocks all draw from one source, so a field change lands before the group chat notices and nothing gets booked twice.
- Live calendar for teams, games and rainouts
- Court and field inventory in one place
- Open play sessions with waitlists
- No double-booked courts or fields
- Parent calendar sync
Volleyball · Tonight's schedule
Tuesday · all parents synced
- 6:00 PMUpdated
16U National · Practice
Court 3
- 7:30 PM
14U Regional · Skills
Court 1
- 8:30 PM
Tryout Session B
Main Gym
Field change pushed to 38 families · 0 texts sent by you
Tryouts
Tryouts to offers in one weekend.
Tryout registration, check-in, evaluation grids on tablets, and team offers that go out Sunday night with payment plans attached. Parents accept before Monday practice.
- Online tryout registration & waivers
- Coach eval grids on any device
- Instant team formation
- Offers with dues attached
Tryout evaluation board
AthleteScoreOffer
- A. Okafor9.4Sent
- M. Patel9.1Sent
- J. Reyes8.7Ready
- T. Nguyen8.2Ready
- C. Bennett7.9Review
Offers out 48 hours after tryouts
Adoption guarantee
“My coaches and parents won't use another app.”
You're right to worry. So we built Waresport so most of your club never has to learn anything.
Parents register & pay in under 3 minutes
No app required. A link by SMS, email or WhatsApp — form, waiver, payment plan, done.
Coaches get a stripped mobile view
Schedule and roster only. No billing screens, no settings, nothing to break.
First 30 days: adoption tracked live
Our onboarding team texts coaches who haven't logged in yet — so you don't have to.
Parent
9:41Waresport
Payment received
$425.00
16U National · Spring dues · Plan 2 of 4
ACH ····4412
Next auto-payment Apr 1
Registered in 2m 41s · no app needed
Coach
9:41Coach view
Tonight
16U National · Practice
6:00 PM · Court 3 · 90 min
A. OkaforIn
M. PatelIn
J. ReyesIn
T. NguyenIn
No billing. No admin. Schedule + roster only.
Zero migration fear
Switching from TeamSnap, SportsEngine or PlayMetrics?
Free data migration
Rosters, families, schedules and payment history moved for you — not handed to you as a CSV.
Live before next season
We time the switch to your billing cycle so no family gets double-charged or missed.
Onboarding that stays
1-on-1 onboarding · 60-day money-back · migrate back free if it isn't a fit.
New season starts soon — be live before tryouts.
Book a free 30-min migration demoProof wall
Clubs like yours. Numbers, not vibes.
“We went from five different apps to one. Registrations, dues and schedules all live in the same place — my Sundays are mine again.”
Vero Elite Volleyball Club
Florida
“The tryout workflow alone saved us two weeks. Evaluations went in on tablets and offers went out Sunday night.”
The Lab Basketball Club
Florida
“Tournament brackets, pool play and refs finally live with rosters. Nobody shows up to a court that's already taken.”
Rising Wickets Cricket Academy
Cayman Islands
“Courts, open play and rentals live right beside rosters and dues. No more double-books, no more spreadsheets.”
Evolution Burlingame Tennis Club
California
“Registrations, dues and schedules all live in the same place. One system for every program we run.”
Vision Volleyball
Georgia
“Ladder leagues, open play and court rentals finally live with rosters and dues. No more double-books.”
Ventura County High School Pickleball League
California
“Courts, field rentals and open play live next to our rosters — one calendar, so nothing gets booked twice.”
Facility-operating clubs
Sports & coverage
Built for youth sports clubs across the United States
Waresport runs youth sports club management for volleyball, soccer, cricket, basketball, pickleball, baseball and multi-sport programs — and we add sports every quarter. Directors use it in gyms in Atlanta, on fields outside Dallas, on courts in San Diego and on cricket grounds in the Bay Area. The workflows are the same wherever you are: online registration, recurring dues, sports scheduling with facility booking, and tryouts that finish in a weekend.
VolleyballSoccerCricketBasketballPickleballBaseballSoftballTennisLacrosseMulti-sport+ we add sports every quarter
Clubs we support, metro by metro
AtlantaDallasAustinHoustonSan DiegoLos AngelesPhoenixChicagoMiamiDenverSeattleBostonCharlotteMinneapolis
Book a free 30-min demoHow it works
Three steps. No IT project.
01
Connect your club
We import rosters, families, schedules and payment history, then invite your staff. Under 2 hours.
02
Automate the ops
Payment plans, live calendar, comms templates and tryout flows configured for your sport.
03
Run the season
Coaches, parents and reporting on autopilot. You get your nights back.
Book a free 30-min demoHonest comparison
Waresport vs TeamSnap, SportsEngine & PlayMetrics
Swipe to compare →
| What club directors ask for | Waresport | TeamSnap | SportsEngine | PlayMetrics |
|---|---|---|---|---|
| Registrations & payments | Limited | |||
| Recurring billing plans | Add-on | Limited | ||
| Facility & court booking + utilization | Limited | |||
| Tryouts, evals & offers | Limited | Limited | ||
| True multi-sport club | Limited | |||
| Free data migration | ||||
| Free setup & onboarding | Paid | |||
| No long-term contract | Annual | Annual | Annual |
TeamSnap = team chat. SportsEngine = registration site. Waresport = the club OS.
The short version
TeamSnap is a team management app — great for chat and game-day logistics, thin on club billing and facilities. SportsEngine is a registration and league website platform, so club directors still bolt on scheduling and payment plans. PlayMetrics handles club administration well for soccer-style organizations but is narrower on multi-sport programs and court booking. None of them run a venue: if your club also sells open play, rentals or memberships, facility and sports venue management stays in a separate tool. Waresport is sports club management software that covers registrations, recurring billing, sports scheduling, facility and court booking with utilization, tryouts and offers in one system — from $69.99/mo, with free setup, free data migration, no long-term contract and a 60-day money-back guarantee.
Waresport vs TeamSnapWaresport vs SportsEngineWaresport vs PlayMetricsExplore all features
Book a free 30-min demo
Plans from $69.99/mo · free setup · see full pricing
Pricing
Simple pricing. No per-registration nickel-and-diming.
Team
$69.99/mo
up to 75 athletes
- Free setup & migration
- Payments, scheduling, comms
- Month-to-month
Club
Most popular$129.99/mo
up to 300 athletes
- Free setup & migration
- Payments, scheduling, comms
- Month-to-month
Elite
$199.99/mo
up to 600 athletes
- Free setup & migration
- Payments, scheduling, comms
- Month-to-month
Pro
$299.99/mo
up to 1,200 athletes
- Free setup & migration
- Payments, scheduling, comms
- Month-to-month
Or a 3% per-registration model · free setup and free data migration on every plan · Over 1,200 athletes? Talk to us. Full pricing details
- Payments by Stripe
- 60-day money-back
- Free migration
- Month-to-month · no contracts
60-day no-risk. No contracts. Ever.
Cancel in your first 60 days and we'll migrate your data back free. Month-to-month after that.
Plans start at $69.99/month (Team, up to 75 athletes), $129.99/month (Club, up to 300 athletes), $199.99/month (Elite, up to 600 athletes), and $299.99/month (Pro, up to 1,200 athletes). All plans include free setup and data migration. Yearly plans save 20%. There is also a 3% per-registration model, and custom pricing above 1,200 athletes with SSO and dedicated success management.
Most clubs are fully migrated and live in under 2 hours. We import your rosters, families, schedules, and historical payment data for free, then walk you through season setup on a live onboarding call. Mid-season switches are common; we time the cutover around your billing cycle so nothing breaks.
Key terms
Sports club management software — key terms
Want the long reads? Browse the blog — or jump to the 30-min demo.
Resources & Perspectives
Latest Insights from the Pitch
Actionable guides, product updates, and administrative secrets written explicitly for sports club owners and athletic league coordinators.
Book before you leave
Book your free 30-min demo.
No deck. No pitch. We map your exact club workflow live.
- Live walkthrough of your sport
- Migration plan from TeamSnap / SportsEngine / PlayMetrics
- Transparent pricing for your club size
- Zero follow-up sales calls if you say no
Prefilled for: Volleyball
Secure via Stripe 60-day guarantee Free migration
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