Free migration · Live in 24 hours
Migration to Waresport is free. You can have the Waresport team do the move for you, or move the club yourself with an import from a spreadsheet or CSV export from your current platform. A club can go live in 24 hours, and there is a 60-day money-back guarantee.
White-glove means our team does the whole move for you. Self-serve means your staff imports the same kind of file. Both are free.
The move, in one picture
White-glove
We do the import.
Self-serve
You upload the file.
Free
Migration, both paths
24 hours
A club can go live
60 days
Money-back guarantee
$311
Avg. monthly savings reported by clubs that switched
Two ways to move
Both paths are offered. Both start from a spreadsheet or CSV export from the platform you use now. Migration is free either way. Pick the one that fits the week you are in.
Our team does the whole move for you. You send the export. We import it and walk the column mapping with you. You approve the records before families are invited.
Suits
Directors who want the move handled, including clubs switching during the season who do not want a second project on the weeknight calendar.
The platform is very intuitive, so a club can move itself. You export a spreadsheet or CSV, upload it, map the columns, review them, and invite families.
Suits
Directors who like to set the club up themselves and already have a clean export.
The file
Waresport imports a spreadsheet or CSV export from any existing platform. The columns in that file are the columns that get mapped. These are the records clubs put in the export.
Player names and the roster rows your staff already keep in an export.
Parents, guardians, and the email addresses you use to reach them.
Team names and the grouping that tells you who belongs where.
The programs, seasons, or groups those teams sit inside.
A column that is missing from the export is missing from the review. On a demo we look at a sample of your file and map the headers you actually have. Saved card numbers are not part of a spreadsheet export.
Step by step
A club can be live in 24 hours. The sequence is the same whether our team runs it or your staff does.
Export your data as a spreadsheet or CSV from the platform you use now. Include the columns your club relies on, such as athlete names, family contacts, teams, and programs.
On the white-glove path, send the export to the Waresport team. On the self-serve path, upload the file yourself. Both paths use that same kind of file.
Match the columns in the export to records in Waresport. You review the mapping before families are invited, so a column that looks wrong can be corrected while it is still a file.
After the review, families receive an invite to create a login. Send one short note before that invite so parents know which email to expect.
A club can be live in 24 hours. New registration, schedules, and messages then run in Waresport. The 60-day money-back guarantee still applies after go-live.
Example of a column review
Your file's headers are the ones that get mapped. This sample shows the kind of review, using the record types above.
| In the export | Reviewed as |
|---|---|
| Athlete name | Athletes and rosters |
| Guardian email | Families and contacts |
| Team | Teams |
| Program | Programs |
From the platform you have now
Export your data from the current platform, then we import it. The file is a spreadsheet or CSV. On the white-glove path, our team handles the move.
Export your data as CSV from TeamSnap, then we import it.
TeamSnap comparisonExport your data as CSV from SportsEngine, then we import it.
SportsEngine comparisonExport your data as CSV from LeagueApps, then we import it.
LeagueApps comparisonExport your data as CSV from Jersey Watch, then we import it.
Jersey Watch comparisonExport your data as CSV from PlayMetrics, then we import it.
PlayMetrics comparisonExport your data as CSV from Stack Sports, then we import it.
Stack Sports comparisonExport your data as CSV from CourtReserve, then we import it.
CourtReserve comparisonExport your data from the spreadsheet or Google Form responses, then we import it.
Timing
Clubs switch before a registration opens, during a season, and after a season. During the season, the calm version is a short overlap: the current system stays available until invites go out.
01
Families keep using it for anything already scheduled, until their Waresport invite arrives.
02
Staff review the mapped file. Coaches hear the plan before parents do. One family note goes out.
03
After invites, new registration, schedules, and messages run here. A club can be live in 24 hours.
A copy-ready mid-season note is in the family section below. Send it once, from the director, so coaches are not inventing a second version.
The worries directors say out loud
The import uses the file you export. You review the mapped columns before families are invited. Bring a sample file to the demo and map it before you commit.
Send one note before the invite. Tell families which email to expect, and that the current system stays in place until that invite arrives.
Saved card numbers are not in a spreadsheet export. New charges after go-live are taken in Waresport. Pricing lists the card rate, ACH at 0.8% capped at $5, and 20% off annual billing.
There is a 60-day money-back guarantee. The pricing page describes it as a full refund if it is not the right fit.
Longer answers are in the questions below. Plan prices and the card rate are on pricing.
What you send
Families receive an invite to create a login after the column review. Coaches get the plan first, so parents hear one version. Replace the brackets with your name and club.
Subject: Our club is moving to Waresport Hi families, We are moving club registration, schedules, and messages into Waresport. You will get an email invite to create your login. Until that invite arrives, keep using the current system for anything already on the calendar. If the invite lands in spam, search for Waresport. Reply to this note if you do not see it after we send invites. Thank you, [Your name] [Club name]
Coaches, We are moving the club onto Waresport. You will get an invite to your staff login. Rosters and teams will be reviewed before families are invited. Please wait for the director's family note before you send parents a second set of instructions. Questions go to [director email].
Families, We are switching club software during the season. Practices and games already on the calendar stay as published. You will get one invite when your login is ready. You do not need to fill out the current season again unless we write to you about a specific form. [Your name] [Club name]
Before the call
Keep this list with the export file.
Clubs already here
200+ clubs. Clubs that switched report $311 in average monthly savings. The quotes below are the ones already published for these clubs. This page does not add a new migration story on top of them.
Saved $280/mo
“We went from five different apps to one. Parents stopped asking where to pay, and our coaches actually use the drill builder before every practice now.”
Logos: Force Volleyball, Abide Soccer, Rising Wickets, Texoma Thunder Volleyball Club, and Notre Dame High School. Push 1 Volleyball is quoted above.
Rated 5/5 on Capterra and 5/5 on G2. Featured in Yahoo! Finance.
Switching is a file move plus a review. You export a spreadsheet or CSV from the platform you use now. Waresport imports that file. You can have the Waresport team do the move, or your staff can do it. Migration is free. A club can go live in 24 hours. There is a 60-day money-back guarantee.
The import uses the file you export. You review the mapped columns before families are invited. A field that is absent from the export is absent from the import. Bring a sample file to the demo and map it with the team before you commit the season to the new system.
Yes. Send families one note before invites go out. Keep the current system available until those invites are sent, so parents still have a place to look. Review the imported records before anyone is asked to create a login. Practices and games already on the calendar can stay as published while that review happens.
A club can go live in 24 hours. The work is an export, a column review, and family invites. This page does not publish a second timeline.
Yes. Migration is free on the white-glove path and on the self-serve path. It is included with the plan. It is not a separate setup invoice.
White-glove migration means the Waresport team does the whole move for you. You provide the spreadsheet or CSV export. The team imports it and reviews the column mapping with you. You approve the records before families are invited.
Yes. The platform is very intuitive, so a club can move itself. Export a spreadsheet or CSV, upload it, map the columns, review them, and invite families. The Waresport team is still available if you want them to do the move instead.
Export your data as CSV from TeamSnap, then we import it. Send the file to the Waresport team, or upload it yourself. You review the mapped columns before families are invited.
Export your data as CSV from SportsEngine, then we import it. The white-glove path and the self-serve path both start from that file.
Export your data as CSV from LeagueApps, then we import it. Review the columns with your staff, or with the Waresport team, before family invites go out.
Export your data as CSV from Jersey Watch, then we import it. Review the columns before families are invited. Migration is free, and a club can go live in 24 hours.
Export your data as CSV from PlayMetrics, then we import it. You can ask the Waresport team to do the import, or your staff can upload the file. Either path starts with your export.
Export your data as CSV from Stack Sports, then we import it. Bring a sample file to the demo so the column review uses your headers, not a generic example.
Export your data as CSV from CourtReserve, then we import it. Court booking after go-live runs in Waresport. The import itself is the file you export, reviewed before members are invited.
Yes. Export your data from the spreadsheet or from Google Form responses, then we import it. Clubs that already keep rosters in a file can start from that file. Migration is free on this path as well.
Include the records your club uses to run the season: athletes and rosters, families and contacts, teams, and programs. The import maps the columns that are in the file. Headers you leave out of the export are not in the review.
Waresport imports a spreadsheet or CSV export from any existing platform. You export the file, or the Waresport team handles the move on the white-glove path. There is no one-click import.
Saved card numbers are not part of a spreadsheet or CSV export. If the file includes registration or balance columns, those columns are reviewed with the rest of the mapping. A subscription that lives inside another platform stays there until you stop taking new charges in that platform. Charges after go-live are taken in Waresport. Card processing is 3.4% + $0.80 per transaction. ACH bank transfers are 0.8%, capped at $5 per transaction. Annual billing is 20% off. Plan prices are on the pricing page.
Parents stay oriented when the club sends one note before the invite. Tell them which email to expect, and tell them the current system stays in place until that invite arrives. A copy-ready family note, a coach note, and a mid-season note are on this page.
There is a 60-day money-back guarantee. The pricing page describes it as a full refund if it is not the right fit. You can book a demo and look at a sample of your own export before you move the club.
Yes, for the overlap while you review the file and send invites. Keep the current system available until families have their Waresport invite and staff agree the mapped records look right. Then point families to Waresport for new registration, schedules, and messages.
Coaches hear the plan before parents do, so the club sends one set of instructions. After the column review, families receive an invite to create a login. Staff and coaches receive their own invites. The parent and athlete app is where families open the club after that invite.
Export a sample file. Know which columns are athlete names, guardian contacts, teams, and programs. Decide whether you want the white-glove path or the self-serve path. Draft the family note. Bring any column you are unsure how to read.
200+ clubs use Waresport. Clubs that switched report $311 in average monthly savings. Push 1 Volleyball in Georgia: Saved $280/mo. Their words: "We went from five different apps to one. Parents stopped asking where to pay, and our coaches actually use the drill builder before every practice now." Force Volleyball, Abide Soccer, Rising Wickets, Texoma Thunder Volleyball Club, and Notre Dame High School are also on Waresport. A volleyball article is at https://www.waresport.com/blog/switching-volleyball-club-software-30-day-migration-guide. This page is the guide for any sport or facility. A club can go live in 24 hours. Waresport is rated 5/5 on Capterra and 5/5 on G2, and it has been featured in Yahoo! Finance.
Bring a sample export
A 30-minute demo. We look at a spreadsheet or CSV from your current platform and walk the white-glove path or the self-serve path. Migration is free. A club can go live in 24 hours. The 60-day money-back guarantee is there if it is not the right fit.
