ChatGPT
ChatGPT is an AI assistant made by OpenAI. You type a question or a task in a chat, and it replies.
OpenAI siteOptional, and free on every plan
Run your club by talking to the assistant you already use.
AI club management software for ChatGPT, Claude, and Gemini
Waresport is AI club management software that lets club and facility directors use ChatGPT, Claude, or Gemini to read their club data and make routine roster updates without leaving the assistant. Messages, registrations, and charges wait for approval. Access is optional and free on every plan.
Waresport has an MCP server and a REST API. Directors who already use ChatGPT, Claude, or Gemini can work with their club data from that assistant.
AI access is optional. Registration, scheduling, payments, and communication work fully without it.
Illustrative example
Not a live club
Example conversation with ChatGPT. Director: Which families have an unpaid balance this month? ChatGPT: Three families have an open balance: Rivera $240, Chen $180, and Okonkwo $95. Director: Add a note on the Rivera family that they asked about a payment plan. ChatGPT: Note added. Roster updates like this save immediately. Director: Text those families a reminder about the balance. ChatGPT: The reminder is staged. It will not send until an admin approves it. In ChatGPT, an admin can approve a staged action from the chat. Approval also lives in the Waresport admin panel.
In ChatGPT, an admin can approve a staged action from the chat. Approval also lives in the Waresport admin panel. Family names and amounts in the chat are an example, not a customer.
Works with ChatGPT, Claude, and Gemini
ChatGPT, Claude and Gemini are trademarks of their respective owners. Waresport is not affiliated with or endorsed by them.
200+
Clubs on Waresport
24 hours
A club can go live
60 days
Money-back guarantee
3.4% + $0.80
Card payment fee
Clubs on Waresport include Push 1 Volleyball, Force Volleyball, Abide Soccer, Rising Wickets, and Notre Dame High School.
Start here
New to AI assistants? Start here
An AI assistant is a chat tool. You type a question or a task, and it replies. You do not have to use one. You can keep using Waresport the normal way. The AI option is optional and free on every plan.
Claude
Claude is an AI assistant made by Anthropic. You type a question or a task in a chat, and it replies.
Anthropic siteGemini
Gemini is an AI assistant made by Google. You type a question or a task in a chat, and it replies.
Google sitePlain English
What is an MCP connector, in plain English?
A connector lets an AI assistant you already use reach your Waresport club data and, with your permission, take actions. You ask in a chat instead of clicking through screens.
- AI assistant
- A chat tool you type to. It can answer questions and help with tasks. ChatGPT, Claude, and Gemini are AI assistants from different companies.
- Connector / MCP
- A connector lets an AI assistant you already use reach your Waresport club data and, with your permission, take actions. MCP is the kind of connector Waresport provides, alongside a REST API.
- API key
- A key an allowed admin creates in Settings, then Integrations, with Create API Key. The connector link is shown once. You paste that link into the assistant.
- Admin approval
- A staged action does not run until an admin approves it in the Waresport admin panel. In ChatGPT, an admin can approve it from the chat.
- Audit log
- A record of API actions.
MCP server
What an MCP server is, in club terms
An MCP server is a way for an AI assistant to call tools. Waresport's MCP server lets ChatGPT, Claude, or Gemini read club data and make routine roster updates from the chat. Messages, registrations, and charges still wait for admin approval. Access is optional and free on every plan.
Tasks
What can you do with it?
You can look up club records and make routine roster updates from the chat. Messages, registrations, and charges wait until an admin approves them. The lines below are examples, not a live club.
Look people and programs up
- Which athletes are on this team?
- Who is in this family?
- What programs are open?
- What is on the schedule?
- Who is registered?
See attendance
- Show the attendance summary.
See payments
- Which payments are overdue?
- Which payments are coming up?
- What is this family's balance?
Check prospects
- Which CRM prospects are in the club?
Update the roster now
- Add a note on this athlete.
- Add a tag, or remove one.
- Update this status.
- Add an athlete, or update one.
Draft something that waits
- Draft a text or an email.
- Draft a program.
- Draft a registration.
- Draft a payment request or a charge.
| Happens instantly | Waits for your approval |
|---|---|
|
|
Admins approve staged actions in the Waresport admin panel. In ChatGPT, an admin can approve them from the chat. Reads include athletes, families, teams, programs, schedules, registrations, attendance summaries, overdue and upcoming payments, family balances, and CRM prospects.
Control
Security and control
Access is limited to Super Admins, organization admins, and people granted the Integrations permission. Each connection uses its own key.
Who can connect
A Super Admin, an organization admin, or a user with the Integrations permission.
Where the key is made
Each key is created in Settings, then Integrations.
Rotate or revoke
You can revoke a key at any time. If you rotate a key, the old key keeps working for a 24-hour grace period.
Fixed scopes
CRM read and write. Communications read and stage. Programs read and stage. Billing read and stage.
Audit log
Every API action is audit-logged.
Approval
Staged actions run only after an admin approves them in the admin panel, or in ChatGPT via the approval step.
Setup
How to get started
A Waresport admin creates a key, copies the connector link, and pastes it into ChatGPT's Server URL field.
01
Create an API key
A Waresport admin opens Settings, then Integrations, and chooses Create API Key.
02
Copy the connector link
Copy the connector link. It is shown once.
03
Paste it into ChatGPT
Paste that link into ChatGPT's Server URL field.
Claude and Gemini connect to Waresport too. If you want help setting them up, book a demo or email support@waresport.com.
From the podcast
A club already running this way
Anton Bucher, founder of AMBienT Sports, already runs Texoma Thunder Volleyball Club in Texas with a ChatGPT assistant he calls Marvin. Marvin helps with attendance, spreadsheets, emails, graphics, and Facebook analytics. Waresport built a connector with him so he can stay inside ChatGPT and ask for data and actions from Waresport without opening another tab. He described it as keeping his data and Waresport's data in sync, inside a contained part of the platform rather than open access to the whole club, and he reviews what the assistant produces before he decides. That connector was built with Texoma. ChatGPT, Claude, and Gemini connect today.
Anton Bucher, Executive Director, Texoma Thunder Volleyball Club
Episode: How to Use ChatGPT to Run a Sports Club, hosted by Devansh Kaushik. The chapter Connecting ChatGPT to club software safely starts at 18:22.
Included, not required
Optional, and free on every plan.
Turn it on if you already live in an assistant. Leave it off and the club platform still runs registration, scheduling, payments, and communication. It is included free on every plan.
Fit
Who is this for, and who can skip it?
Who it helps
- Clubs that already use ChatGPT, Claude, or Gemini.
- Admins who want fewer clicks for lookups and roster updates.
Who can skip it
It is not required. Teams that prefer the normal dashboard lose nothing. Registration, scheduling, payments, and communication still run there.
It uses the sports your club or facility already runs in Waresport.
Hear how Texoma Thunder connected ChatGPT on the podcast episode.
Questions directors ask
What is Waresport AI club management software?
Waresport is AI club management software that lets club and facility directors use ChatGPT, Claude, or Gemini to read their club data and make routine roster updates without leaving the assistant. Messages, registrations, and charges wait for approval. Access is optional and free on every plan.
Which assistants work with Waresport?
Works with ChatGPT, Claude, and Gemini. You stay in that assistant and work with your Waresport club data from there. Waresport has an MCP server and a REST API.
Is any club already using Waresport with ChatGPT?
Yes. Anton Bucher, Executive Director of Texoma Thunder Volleyball Club in Texas, already uses a ChatGPT assistant with Waresport. Waresport built that connector with Texoma so he can stay in ChatGPT and ask for club data and actions without opening another tab. He reviews what it produces and keeps the final call. ChatGPT, Claude, and Gemini connect today. The connector was built with that club, not as the setup every club follows.
Do I have to use AI?
No. AI access is optional. Registration, scheduling, payments, communication, and the website builder work fully without it.
Does AI access cost extra?
No. AI access is included free on every Waresport plan, and it is optional. Plan details are on the pricing page.
What is an AI assistant?
An AI assistant is a chat tool you type to. It can answer questions and help with tasks. ChatGPT is made by OpenAI, Claude is made by Anthropic, and Gemini is made by Google.
Can the assistant send a message without me?
No. Sending a text or an email waits until an admin approves it in the Waresport admin panel. In ChatGPT, an admin can approve that step from the chat.
Do I need my own ChatGPT, Claude, or Gemini access?
Yes. You need your own access to the assistant you choose. Waresport does not include that assistant. See OpenAI, Anthropic, or Google for how theirs is offered.
Who can set it up?
A Super Admin, an organization admin, or a person granted the Integrations permission. They create a key in Settings, then Integrations.
Can I turn it off?
Yes. Revoke the key in Settings, then Integrations. A revoked key stops that connection. If you rotate a key instead, the old key keeps working for a 24-hour grace period.
Can parents use it?
This connection is for club admins. A key can be created by a Super Admin, an organization admin, or someone granted the Integrations permission.
Does it work for any sport?
It uses the sports your club or facility already runs in Waresport. The assistant works with that same club data. The normal dashboard still runs the club if you never connect an assistant.
How is this different from the Waresport dashboard?
It is the same club data, asked in a chat. The dashboard remains. Roster updates can save from the chat. Messages, registrations, and charges still wait for an admin.
What can my assistant read?
It can read athletes, families, and teams; CRM prospects; venues, sports, and coaches; programs, events, and schedules; registration participants; an attendance summary; the credential-delivery report; communications and an audience preview; overdue and upcoming payments; family balance; and payment plans.
What can it change immediately?
Routine roster updates save immediately: create or update athletes, including in bulk, assign a team, add or remove a tag, add a note, and update a status.
What waits for approval?
Sending an SMS or email, creating a program, creating or publishing a registration, payment requests, recurring schedules, charges, and marking an invoice paid wait until an admin approves them. Approval is in the Waresport admin panel. In ChatGPT, an approval tool can approve them from the chat.
Can I manage my sports club with ChatGPT?
Yes. You can read club data and make routine roster updates from the chat. SMS, email, creating or publishing a registration, and charges wait for admin approval. Claude and Gemini also connect. Access is optional and free on every plan.
Does Waresport have an MCP server?
An MCP server is a way for an AI assistant to call tools. Waresport's MCP server lets ChatGPT, Claude, or Gemini read club data and make routine roster updates from the chat. Messages, registrations, and charges still wait for admin approval. Access is optional and free on every plan.
How do I connect Waresport to ChatGPT?
In Settings, then Integrations, name the key and choose Create API Key. Copy the connector URL. It is shown once. Paste it into ChatGPT's Server URL field. Super Admins, organization admins, and people with the Integrations permission can create a key. For Claude and Gemini, book a demo or email support@waresport.com for help.
What is an MCP server, and how is it different from an API?
An MCP server is a way for an AI assistant to call tools. Waresport also has a REST API. Routine roster updates save immediately. Messages, registrations, and charges wait for admin approval.
Is there youth sports software that works with ChatGPT, Claude, or Gemini?
Waresport is sports club management software with optional ChatGPT, Claude, and Gemini access. Registration, scheduling, payments, and communication work fully without it.
How is access controlled?
Access uses fixed scopes: CRM read and write, communications read and stage, programs read and stage, and billing read and stage. Keys can be created, rotated, and revoked. Every API action is audit-logged.
Is this the same as the in-product AI copilot?
Directors can also use ChatGPT, Claude, or Gemini to read Waresport data and make routine roster updates from inside the assistant. Messages, registrations, and charges wait for approval. That access is optional and included free on every plan. The in-product copilot is a separate option inside Waresport.
Who is this for?
Club and facility directors who already use ChatGPT, Claude, or Gemini.
How fast can a club go live?
Clubs can go live in 24 hours. There is a 60-day money-back guarantee.
Waresport also has an in-product AI copilot. This page is about working from ChatGPT, Claude, or Gemini.
Works with ChatGPT, Claude, and Gemini
See it on your club.
A 30-minute demo. We will show the connection, what a read looks like, and which actions wait for approval. AI access stays optional.
ChatGPT, Claude and Gemini are trademarks of their respective owners. Waresport is not affiliated with or endorsed by them.