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WARESPORT CASE STUDIES

Meet Golden Koi Lion Dance Association

Bringing the Art of Lion Dance to the American South

Golden Koi Lion Dance Association is a 501(c)(3) nonprofit dance sport organization based in Savannah, GA, dedicated to perpetuating the art of lion dance in the South. Founded in 2023, they perform at Lunar New Year celebrations, weddings, grand openings, and corporate events across the Coastal Empire and the state of Georgia.

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Golden Koi Lion Dance Association
+105%

Ease in sports management

The Challenges

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No Centralized Scheduling

Coordinating rehearsals and performances relied on group chats and manual messages with no central system. Dancers missed practice updates, and organizers had no reliable way to share locations or timing changes.

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No Roster Visibility

Tracking active dancers, experience levels, and contact details across informal spreadsheets became unmanageable as GKLD grew. There was no single source of truth for who was part of the organization.

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Fragmented Competition Planning

Running lion dance competitions meant juggling participant lists, brackets, and logistics across separate tools with no unified workflow. Errors and missed registrations were routine.

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Scattered Fee Collection

Membership dues and competition entry fees were collected informally through cash and manual requests. Organizers had no visibility into who had paid and who had not.

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Disconnected Team Communication

Keeping the team and families informed meant managing multiple group chats and email threads simultaneously. Critical updates got buried, leading to missed performances.

How Waresport Helped

Rehearsal & Performance Scheduling

Waresport became the single platform for scheduling all rehearsals and performances. Dancers receive automatic notifications with accurate venues and timings, removing manual follow-up entirely.

Dancer Roster Management

All dancer profiles, membership statuses, and contact details are now organized through Waresport's Roster & Member Management. Organizers have a live, accurate view of the full team at all times.

Competition & Event Builder

GKLD now creates and manages lion dance competitions through Waresport's Event & Tournament Builder. Participant registration, bracket setup, and scheduling all live in one platform.

Payments & Registration

Waresport's Payments & Registration module replaced informal collection methods. Membership dues and competition fees are collected online with automated reminders and real-time payment visibility.

Mobile App for Real-Time Updates

Dancers and families access live schedules, performance details, and updates directly through the Waresport mobile app. Communication gaps closed, and missed performances became a thing of the past.
Cricket Action

Waresport Unified Golden Koi Lion Dance Association.

Rehearsal scheduling became automated, the dancer roster moved onto one organized platform, competition management simplified, dues collection went fully online, and families stayed connected through the mobile app. GKLD now spends less time managing logistics and more time keeping the art of lion dance alive in the South.

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FAQs

Yes. Waresport's scheduling and calendar tools handle rehearsals and live performances equally well. Automatic notifications with locations and timings keep all members informed without any manual follow-up from organizers.
Waresport centralizes all member profiles, contact information, and participation records in one platform. Admins maintain a live, accurate view of their full roster without relying on spreadsheets or informal tracking.
Yes. The Event & Tournament Builder handles participant registration, bracket creation, and scheduling from a single platform. Organizations run multi-team events with full visibility into every logistical detail.
Yes. Waresport's Payments & Registration module supports membership dues, competition entry fees, and one-time charges online. Automated reminders reduce manual follow-up and give organizers real-time payment visibility.
The Parent & Athlete Mobile App delivers live schedule updates and real-time notifications directly to dancers and their families. Important updates no longer get buried in group chats, ensuring the full team stays informed.
Yes. Waresport supports recurring payment models alongside one-time payment requests for specific charges like competition registration. All payment types are managed from one centralized platform.
Waresport states that nonprofit discounts are available to qualifying organisations. It does not publish a fixed discount percentage, so an organisation such as Golden Koi would need to confirm eligibility and the final rate during a demo.
Waresport describes registration, payment collection, scheduling, and event operations as parts of its wider platform. It does not publish separate module charges for these functions, although payment-processing and platform fees apply to transactions.

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